On this page:
An approved provider must conduct an approved service in a way that as sufficient regard to the guiding princples of the ECS Act and ensures the safety, health and wellbeing of children educated and care for by the service.
All services must have a nominee to act as the point of contact with the department. The nominee is appointed by the approved provider.
Approved providers must provide the name and contact details of the nominee for each approved service to the department in writing. This includes changes to nominee contact details.
Complete the nominee notification form for your service.
An approved provider must appoint a supervisor.
A supervisor must:
There is no limit to the number of supervisors in a service.
Staff required to meet educator-to-chld ratios must be at least 18 years old and hold (or be actively working towards) an approved qualification.
Approved providers under the ECS Act are required to ensure staff at each approved service meet qualification requirements. The Australian Children's Education and Care Quality Authority (ACECQA) determines approved qualifications and assesses equivalent qualifications for all educators employed after 1 January 2014.
If your qualification does not appear on the list of approved qualifcation you may apply to ACECQA to have it assessed. Before applying check if you can be taken to hold an approved qualification by meeting the criteria for approved qualifications below.
Qualifications held by staff employed before 1 January 2014 are recognised under the ECS Act.
Diploma (2-year qualification)
At least 50% of educators required to meet educator-to-child ratios must hold or be actively working towards an approved Diploma level qualification or higher.
You meet the Diploma level requirements if you meet any of the criteria listed below:
Certificate III (1-year qualification)
All other educators required to meet educator-to-child ratios must hold or be actively working towards an approved Certificate III level qualification or higher.
You meet the Certificate III level requirements if you meet any of the criteria listed below:
Services must have:
You are considered to be working towards your Certificate III level qualification if you are enrolled in and studying towards an approved Certificate III within 3 months of commencing employment with the service. You will need to prove that your training is successfully progressing at a pace that will enable you to complete the qualification within a timeframe deemed reasonable by the training provider.
You are considered to be working towards your Diploma level qualification if you are enrolled in and studying towards an approved Diploma level qualification or higher and you either:
Educators qualified in first aid, asthma and anaphylaxis management must be in attendance and immediately available at all times that education and care is being provided. The same educator may hold all three qualifications or a number of educators may hold one or more qualifications each.
At least 1 educator must hold a current ACECQA-approved qualification , first aid, anaphylaxis and asthma management training qualification, and be in attendance at all times education and care is being provided.
Ratios are minimum standards and achieving quality education and care is the most important consideration when grouping children.
All educators must be at least 17 years of age and hold an approved qualification (or be enrolled and working towards that qualification) to be counted in the educator-to-child ratio.
The number of educators needed is based on the number of children under one Queensland service approval, not the individual rooms.
Ratio requirements are based on the age of the youngest child in the care of an educator.
Where an educator has spare capacity within the ratio of children in care, older children (from a different age group ratio) can be added. Older children can only be added up to the limit of the ratio that applies to the youngest child.
Specific ratios apply to each age group below. See ECS Regulation 46-52 for information on educator-to-child ratios during children's rest periods, ratios during staff rest pauses and temporary absences.
Educator-to-child ratios for other than school age services
|Ages of children|
Birth to 2 years
Birth to 3 years
15 months to 3 years
2 years to 3 years
2.5 years to 3 years
3 years to 12 years
For a group of not more than 21 children*
Educator-to-child ratios for school age services
The ratio for services with school age children is 1:15. In addition, there are minimum qualification requirements that apply anchor to 'Qualifications for school age services' heading above when calculating ratios.
*The 'other educator' referred to above does not need to hold a qualification if they are over 18 years of age.
Adequate supervision must be maintained during an excursion. Educators must conduct a risk assessment before each excursion to identify any risks that might affect the health, safety and wellbeing of children, including how the risks will be managed.
A risk assessment should assess if minimum educator-to-child ratios will be enough to provide adequate supervision and consider whether any staff with specialised skills are required e.g. life saving.
There may be situations where centre-based services can provide emergency care. Centres should contact their local regional office for more information or to discuss plans to increase their maximum capacity.
This page was last reviewed on 26 Aug 2015 at 11:51AM