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Early Childhood Education and Care > Service providers > Education and Care Services Act 2013 > Operational requirements >

Staffing a service

Education and Care Services Act 2013

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Roles and responsibilities

Approved providers

An approved provider must conduct an approved service in a way that as sufficient regard to the guiding princples of the ECS Act and ensures the safety, health and wellbeing of children educated and care for by the service.

Nominee

All services must have a nominee to act as the point of contact with the department. The nominee is appointed by the approved provider.

Approved providers must provide the name and contact details of the nominee for each approved service to the department in writing. This includes changes to nominee contact details.

Complete the nominee notification form Adobe PDF document for your service.

Supervisor

An approved provider must appoint a supervisor.
A supervisor must:

There is no limit to the number of supervisors in a service.

Staff

Staff required to meet educator-to-chld ratios must be at least 18 years old and hold (or be actively working towards) an approved qualification.

Qualification requirements

Approved providers under the ECS Act are required to ensure staff at each approved service meet qualification requirements. The Australian Children's Education and Care Quality Authority External Link (ACECQA) determines approved qualifications and assesses equivalent qualifications for all educators employed after 1 January 2014.

If your qualification does not appear on the list of approved qualifcation you may apply to ACECQA to have it assessed. Before applying check if you can be taken to hold an approved qualification by meeting the criteria for approved qualifications below.

Qualifications held by staff employed before 1 January 2014 are recognised under the ECS Act.

Approved qualifications for services other than school age

Diploma (2-year qualification)

At least 50% of educators required to meet educator-to-child ratios must hold or be actively working towards an approved Diploma External Link level qualification or higher.

You meet the Diploma level requirements if you meet any of the criteria listed below:

Certificate III (1-year qualification)

All other educators required to meet educator-to-child ratios must hold or be actively working towards an approved Certificate III External Link level qualification or higher.

You meet the Certificate III level requirements if you meet any of the criteria listed below:

Approved qualifications for school age services

Services must have:

Actively working towards a qualification

Certificate III qualification

You are considered to be working towards your Certificate III level qualification if you are enrolled in and studying towards an approved Certificate III External Link within 3 months of commencing employment with the service. You will need to prove that your training is successfully progressing at a pace that will enable you to complete the qualification within a timeframe deemed reasonable by the training provider.

Diploma qualification

You are considered to be working towards your Diploma level qualification if you are enrolled in and studying towards an approved Diploma level External Link qualification or higher and you either:

First aid, asthma and anaphylaxis management training

Educators qualified in first aid, asthma and anaphylaxis management must be in attendance and immediately available at all times that education and care is being provided. The same educator may hold all three qualifications or a number of educators may hold one or more qualifications each.

At least 1 educator must hold a current ACECQA-approved qualification External Link, first aid, anaphylaxis and asthma management training qualification, and be in attendance at all times education and care is being provided.

Educator-to-child ratios

Ratios are minimum standards and achieving quality education and care is the most important consideration when grouping children.

Calculating ratios

All educators must be at least 17 years of age and hold an approved qualification (or be enrolled and working towards that qualification) to be counted in the educator-to-child ratio.

The number of educators needed is based on the number of children under one Queensland service approval, not the individual rooms.

Mixed age group ratios

Ratio requirements are based on the age of the youngest child in the care of an educator.

Where an educator has spare capacity within the ratio of children in care, older children (from a different age group ratio) can be added. Older children can only be added up to the limit of the ratio that applies to the youngest child.

Specific ratios apply to each age group below. See ECS Regulation 46-52 Adobe PDF document External Link for information on educator-to-child ratios during children's rest periods, ratios during staff rest pauses and temporary absences.

Educator-to-child ratios for other than school age services

Ages of children

Educator-to-child ratio

Birth to 2 years

1:4

Birth to 3 years

1:5

15 months to 3 years

1:5

2 years to 3 years

1:6

2.5 years to 3 years

1:8

3 years to 12 years

1:12

For a group of not more than 21 children*

1:7


*Limitations include:

  • The group may not include more than 4 children aged birth to 1 year
  • The group may not include more than 2 children aged birth to 1 year for each educator
  • If the group is in a centre-based service with a licensed capacity of more than 30, the group may not include more than 10 children aged birth to 2 years.

Educator-to-child ratios for school age services

The ratio for services with school age children is 1:15. In addition, there are minimum qualification requirements that apply anchor to 'Qualifications for school age services' heading above when calculating ratios.

*The 'other educator' referred to above does not need to hold a qualification if they are over 18 years of age.

Excursions

Adequate supervision must be maintained during an excursion. Educators must conduct a risk assessment before each excursion to identify any risks that might affect the health, safety and wellbeing of children, including how the risks will be managed.
A risk assessment should assess if minimum educator-to-child ratios will be enough to provide adequate supervision and consider whether any staff with specialised skills are required e.g. life saving.

Excursion risk assessment template Microsoft® Word document

Emergency care

There may be situations where centre-based services can provide emergency care. Centres should contact their local regional office External Link for more information or to discuss plans to increase their maximum capacity.

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This page was last reviewed on 26 Aug 2015 at 11:51AM


Translation is provided by Google for your convenience. The department is not responsible for the accuracy of the translation. Readers should always refer to the English original as the source of information.

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