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Early childhood education and care services are required to meet minimum staffing requirements under the National Quality Framework including:
Services unable to meet staffing requirements may apply for a staffing waiver.
Read more about qualification requirements:
Read about the new requirements in 2016:
Until 31 December 2015, staff were taken to hold a Certificate III qualification if they were continuously employed as an educator in a centre-based education and care service for at least 15 years up to 31 December 2011, and are still employed by the same provider.
From 1 January 2016, these educators need to hold or be actively working towards an approved Certificate III qualification or higher.
If a service is in a remote or very remote location this change will start on 1 January 2018.
Is your service meeting the new requirements for educator-to-child ratios that began on 1 January 2016?
View multimedia presentations on how the next phase of changes affect your service.
|Educator to child ratios in Queensland centre-based services|
1 January 2012 - 31 December 2015
1 January 2016 - 31 December 2017
1 January 2018 +
Regulation 123 (1)(a)
Birth to 24 months
15 to 24 months
Regulation 300 (2)
15 to 24 months
Regulation 301 (2)(a)
More than 30 to less than 36 months
Regulation 301 (2)(b)
3 years to not more than 6 years
Regulation 301 (2)(c)
36 months to less than school age
4 years to not more than 6 years
Regulation 301 (2)(d)
4 years to not more than 13 years
Regulation 301 (2)(e)
Educator to child ratios in Queensland family day care services
Family day care
Ratio does not include educator's own school age children. A child is considered school age if they are attending school or enrolled in a school and not yet attending, but will attend in the same calendar year.
Ratio includes the educator's own children younger than 13 years of age if there is no other adult to care for them (Regulation 124).
1 Applies if a service is approved by the department to continue using 1:5 ratio from 31 March 2012 to 31 December 2017 (Regulation 300).
2 For the purposes of this table, 'school age' means a child over preschool age which is a child enrolled in schooling (Prep onwards) and attending anytime the same calendar year (Regulation 4).
Approved providers must appoint a suitably qualified and experienced educational leader. The role of the educational leader is to guide and mentor other educators in their planning, implementation and reflection on their learning program. For many services this may be the director or early childhood teacher currently employed at the service.
When deciding on the best person for this role, Approved Providers should consider:
The nominated supervisor has a range of legal responsibilities .
Compliance action could be taken if the nominated supervisor fails to meet these responsibilities. In this situation identical compliance action would also be taken against the approved provider.
In addition to the requirements above, approved providers must ensure a responsible person is present at all times the service is educating and caring for children.
Approved providers must also ensure that certain individuals operating or working in their service have undertaken a working with children check.
In Queensland, this check or card is commonly referred to as a 'blue card' or an exemption card for teachers or police officers.
Read about your responsibilities as a Queensland early childhood education and care service provider 357K or text version 40K.
In centre-based services, at least 1 educator must hold a current ACECQA-approved first aid qualification and anaphylaxis and asthma management training qualifications, and be present or accessible at all times that education and care is being provided. The same educator may hold all 3 qualifications.
If education and care is provided on a school site, it is sufficient for educators or a staff member other than an educator who holds a first aid, anaphylaxis and asthma management qualification to be in attendance at the school site, if immediately available in an emergency.
National Regulations that apply
Long day care
118,120-123, 125, 126, 129-135, 300-304, 308-317
Kindergarten and pre-Prep
118, 120-123, 125, 126, 129-135, 301-304, 308-317
Family day care
118, 119, 121, 124-125, 127, 128, 305-307
Outside school hours care
118, 120-123, 125, 126, 298, 299, 313-317
This page was last reviewed on 04 Jan 2016 at 01:28PM